Microassist

Software Tips

Home » Software Tips » Save Multiple Word Documents at Once in Word 2007 and Newer

Save Multiple Word Documents at Once in Word 2007 and Newer

By   |    |    |  5

Save multiple Word documents instantaneously

Microsoft Word allows users to save multiple Word documents at once, then close them in one click. If you make changes to multiple open documents and then want to quickly save and close all of them, this can be achieved with very little effort.

In previous versions of Word 2003 or earlier, when holding the “Shift” key and clicking the “File” menu, the “Save” command would change to “Save All” and the “Close” command changed to “Close All.” That feature no longer applies to version 2007 through the current version of Microsoft Word 2016.

This change took place when the menu bar in Word 2007 was replaced by the ribbon; however, these commands are still available in all versions of Word. The steps below will show you how to add the “Save All” and “Close All” commands to the “Quick Access Toolbar” using version 2007 or later.

How to Add the “Save All” command to the Quick Access Toolbar

  1. Click the File menu
  2. Go to Options
  3. Click the Quick Access Toolbar from within in the left panel to reveal the Customize the Quick Access Toolbar options
  4. Choose Commands Not in the Ribbon from the “Choose commands from:” drop down menu
  5. Scroll down to select the Close All command
  6. Click Add to add the “Close All” command to the Quick Access Toolbar
  7. Go back and scroll down further to select the Save All command
  8. Click Add to add the “Save All” command to the Quick Access Toolbar
    Word Options window showing what options to select to add the Save All menu to the quick Access Toolbar. The Quick Access Toolbar is slected on the left, "Commands Not in the Ribbon" is selected from the Choose Commands drop down menu, "Save All," is selected from the list of menu options, and the Add button is highlighted. Adding these to the Quick Access Toolbar allows you to save multiple Word documents at once.

When you’ve finished making your changes, click “OK” to accept them and close the “Word Options” dialog box. Now you can select the Save All or Close All button in your Quick Access Toolbar to save or close all open Word documents at once.

Word Quick Access Toolbar with the Save All and Close All icons added

Additional Word Productivity Resources

  • To dive deeper into Word, consider taking a full-day Microassist Word 2013 course with our amazing instructors. Visit our Course Schedule page to see upcoming classes.
  • To schedule a custom class for any Microsoft application on your organization’s campus, please contact our Training Team.

 


Subscribe to Monthly Training Updates

Receive monthly productivity and training insights, software tips, and notices of upcoming classes!

Name

MENU